How To Maximise Work Efficiency With Must-know Keyboard Shortcuts

Nayra Jain

Oct 15, 2025

Copy & Paste Efficiency

Use Ctrl+C to copy and Ctrl+V to paste text, images, or files instantly. These shortcuts reduce reliance on right-click menus and speed up content creation, editing and sharing across applications.

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Undo & Redo Actions

Ctrl+Z allows you to undo mistakes quickly, while Ctrl+Y or Ctrl+Shift+Z redoes the previous action. Perfect for editing documents, spreadsheets, or creative software without losing work.

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Switch Between Applications

Alt+Tab lets you toggle between open windows instantly. This shortcut enhances multitasking by avoiding unnecessary mouse clicks and keeping workflow uninterrupted.

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Quick Search Functionality

Ctrl+F opens the search box in most applications. Locate words, phrases, or files efficiently within documents, browsers and software without manual scrolling.

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Save Progress Rapidly

Ctrl+S saves your current work instantly. Using this shortcut regularly prevents data loss and ensures all edits in documents, spreadsheets, or creative files are securely stored.

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Select All Content

Ctrl+A highlights all items in a document, folder, or webpage. Ideal for formatting, copying, or bulk actions, this shortcut streamlines tasks that involve multiple items simultaneously.

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Take Screenshots Instantly

Windows+Shift+S enables precise screenshots on Windows devices, while Command+Shift+4 works on Macs. Capture content quickly for presentations, reporting, or reference.

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Close Applications Quickly

Alt+F4 closes the active window or application instantly. It is a time-saving alternative to clicking the close button, especially when managing multiple programs simultaneously.

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Open New Tabs Or Windows

Ctrl+T opens a new browser tab, and Ctrl+N opens a new window. These shortcuts facilitate seamless web browsing, research, and multitasking without interrupting your workflow.

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Zoom In & Out

Ctrl+Plus (+) zooms in, Ctrl+Minus (-) zooms out, and Ctrl+0 resets zoom. Useful for documents, browsers, or spreadsheets to adjust visibility without manual scrolling or menus.

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